A formal letter of invitation serves as an official request for an individual’s presence or attendance at an event, meeting, dinner, celebration or formal occasion. Letters of invitation are often distributed for weddings, retirement ceremonies, graduation celebrations, birthdays, anniversary parties and formal galas in the community.
An invitation letter includes details about the host, the area of the show, time duration, date of the celebration and the dress code at the party. The letter should also include information regarding the event, such as the individual’s age for a birthday celebration or some years served when a person is retiring and hosting a retirement party. In a business style invitation letter, you should always make use of a formal tone because usually such letters are written to business associates or clients. The letter you write should show your anticipation, and it can be done by writing it using positive perspective.
In the current situation, each one of us is running short of time. We need to communicate but without wasting our precious time. In this condition, a formal letter comes to rescue when we need to invite people to the certain event.
Use our free Formal Invitation Letter to help you get started. If you need additional help or more examples check out some of the
sample letters below.
From,
__________
_________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
Subject: Invitation letter for ________
Dear Mr./Ms. _______(name of the concerned person),
We would like to invite you to be a part of the ______________ located at _________ on _________- at __________. It is our great honor to have you as our guest at the ___________. We hope to receive the same support from you.
The event is prepared with the intention to show our acknowledgement of our most important ____________. Therefore this will be an outstanding opportunity for us to show appreciation for your business, but it is the right time to strengthen our cooperation.
Please come early so that we can find a comfortable seat for you. Please inform us if you are attending the event or not by _________.
Hoping for your presence on that day. We look forward to meeting you.
(name of the sender)
From,
Nichole Stevenson,
Director,
Mega Life Hotel,
3329 Brandy Court,
Oakland, ME 04963.
To,
Daniel Carlson,
Director,
City Council,
4094 Park Street,
Oakland, ME 0496.
Subject: Invitation to official hotel opening
Max Life Hotel is proud to request your presence to the official opening of its 20th hotel outlet in Oakland on DD/MM/YYYY. The function is going to be held at our hotel’s grand ballroom at 7 pm.
Cultural dance groups from varying ethnic backgrounds shall give a performance at the hotel’s official opening ceremony to welcome guests from all around the world. Cocktails and dinner will be served to VIPs.
We will be grateful if you can grace the occasion with your presence. Kindly allow Mega Life Hotel to record a word of thanks to your kind office in welcoming us to your city. We will be looking forward to a favourable response from you soon.
Director,
Max Life Hotel.
The following is the Email Format to be followed for a Formal Invitation Letter.
To: name@email.com
From: name@email.com
Subject: Invitation to official hotel opening
Max Life Hotel is proud to request your presence to the official opening of its 20th hotel outlet in Oakland on DD/MM/YYYY. The function is going to be held at our hotel’s grand ballroom at 7 pm.
Cultural dance groups from varying ethnic backgrounds shall perform the hotel’s official opening ceremony to welcome guests from all around the world. Cocktails and dinner will be served to VIPs.
We will be grateful to you if you can grace our occasion with your presence. Kindly allow Mega Life Hotel to record a word of thanks to your kind office in welcoming us to your city. We will be looking forward to a favourable response from you soon.
Director,
Max Life Hotel.